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Website and sales regulations (general terms and conditions of sale) of 01.01.2018

Regulations of the Website

1.    The Regulations define the general rules of using the website www.system7.pl (together with all subdomains and elements), hereinafter referred to as the Website, run by System 7 Security sp. z o.o. with its registered office in Bielsko-Biała (the Owner) and is binding for all users of the Website. Additional conditions, obligations and rights may be specified only in separate written agreements accepted by both parties or relevant license agreements.
2.    By the fact of any use of the Website, the entity that does so (User) declares that it has read these Regulations, accepts all its provisions and undertakes to apply them.   
3.    The Website (including information and graphics contained therein) owned by System 7 Security sp. z o.o. is protected by applicable law.  It is forbidden to take any actions against the Website or against the applicable law (including copying/modification/use without written permission, the content contained therein).  
4.    The content of the Website is subject to legal protection and may not be used for any other purpose than that intended by the Owner and by other Users than those to whom they have been made available by the Owner.
5.    All data and resources contained in the Website (including these Terms of Use / Privacy Policy) may be changed or deleted at any time without prior notice.  System 7 Security sp. z o.o. is not liable for their defects and any damages that may result from their use and does not guarantee their suitability for any purpose.  Nor can they be considered as an offer to enter into any contract or any promise or guarantee.
6.    All trademarks, graphics and product names used on the Website owned by System 7 Security sp. z o.o. may not be used by anyone without the written consent of the Owner. All other trademarks and registered names are the property of their respective owners and may only be used for information and identification purposes.
7.    The Website makes it possible for Users to enter some data. By entering them, the User warrants and represents that it is correct and lawful, the User is entitled to dispose of it, does it at its sole responsibility and authorizes the Website to possess, process and present this data without a time limit, subject to special conditions concerning personal data. This data, in whole or in part, may be deleted, hidden or corrected at any time by the operator of the Website, without notification and consent of the User. It is forbidden to enter data which is illegal, or which damages the functioning of the Website or the image of the Owner of the Website and products supplied by it.
8.    The User may use the Website only in accordance with its purpose and generally accepted methods of service. It is forbidden to take any actions that could lead to disruption of the Website or aimed at obtaining data to which a given User is not entitled and to subject the Website to any automatic actions.
9.    The owner of the Website does not warrant and represent that any elements of the Website will be available for a given User at any time and in the modes of operation required by it in the used browser and that all resources of the Website and related resources of other Websites contain only real content and at any time will be free from malicious software. Also, any liability and the possibility of asserting any claims against the Owner and other entities associated with the Website permitted by law, for any reason are excluded to the fullest extent.

Sales regulations -sales general terms and conditions (SGTC)

10.    SGTC define the rules on which goods and services are provided by the following companies:
- System 7 Security sp. z o.o. with its registered office in Bielsko-Biała, ul. Cieszyńska 365, 43-382 Bielsko-Biała, NIP (Tax Id. No.) :9372657132, KRS no.: 0000400835.
- Seven System sp. z o.o. with its registered office in Bielsko-Biała, ul. Cieszyńska 365, 43-382 Bielsko-Biała, NIP (Tax Id. No.): 9372672953, KRS no.: 0000537134.
- System 7 sp. z o.o. with its registered office in Bielsko-Biała, ul. Krakowska 33, 43-300 Bielsko-Biała, NIP (Tax Id. No.): 9372318507, KRS no.: 0000042022, hereinafter jointly or separately referred to as the Supplier, unless the parties have concluded a separate written agreement containing different provisions that prevail.    
11.    These provisions exclude the possibility for the Purchaser to apply any standard terms of purchase, model contracts, delivery regulations, etc.  
12.    Current SGTC constitute an integral part of all sales/delivery agreements concluded by the Supplier from the date of publication of the Regulations.
13.    SGTC apply to all deliveries made by the Supplier, including the use of the B2B Internet website, regardless of the location and status of the Purchaser.  
14.    As a rule, the Supplier cooperates with institutional buyers and professionals and does not sell to consumers.  However, if such a sale occurs, the general provisions of the Polish consumer law take precedence over the provisions of the SGTC, unless the Purchaser misled the Supplier with regard to its status.
15.    The Purchaser's order must have a written form (including electronic from B2B) and be confirmed in writing in a non-automatic way as accepted for execution by the Supplier, so that it can be treated as the conclusion of an agreement on the terms and conditions specified in this confirmation.  Automatic messages generated by the website are not such confirmations.
16.    In case of shortages in the warehouse, the order can be performed partially in agreement with the Purchaser.
17.    The Purchaser may cancel the order if the Supplier is informed about the cancellation immediately (but not later than by the commencement of its execution).  If by the time of resignation, the Supplier has already taken actions leading to the execution of the order, the Supplier may accept the resignation subject to the Purchaser covering all costs related to the taken actions.
18.    Courier delivery conditions:
- correct orders for goods in stock received on working days before 1 p.m. are usually shipped on the same day, unless other circumstances prevent this (e.g. no payment confirmation, exceeding the trade credit limit, overdue payment, etc.),
- The standard cost of packing and sending each parcel up to 30kg in domestic delivery is 17 PLN net and is applied to deliveries to Purchasers who have the current trade credit limit or who have made an advance payment,
- the cost of each parcel up to 30kg in domestic delivery for other Purchasers is 21 PLN net,
- the standard delivery date for domestic courier parcels is the next working day after the date of dispatch, for reasons attributable to the shipping company, the recipient or external circumstances the time may be extended (it is not guaranteed),
- for a specific delivery, the transport costs indicated on the sales invoice are applicable,
- the prices do not apply to following parcels: shipped abroad, of unusual dimensions or contents, shipped under special conditions, etc. In the case of such shipments, the conditions agreed individually for each delivery by the Supplier and contained in the sales invoice shall apply.     
19.    Unless otherwise stated, all sale/delivery prices are in PLN and do not include VAT and other statutory levies, if applicable.
20.    If the agreed price is dependent on exchange rates, Incoterms or other variable costs beyond the control of the Supplier, the Supplier has the right to increase the price in case of a cost increase occurred during the execution of the order. If the Purchaser does not accept the proposed price, the Supplier may unilaterally withdraw from the order without any consequences.
21.    Price lists, offers, valuations, templates, advertisements, catalogues, information on websites, etc. published or provided by the Supplier are for informational and visual purposes only and do not constitute an offer within the meaning of the Civil Code. If the Supplier has prepared an individual offer for the Purchaser, unless expressly stated otherwise, it is valid for 7 days from the date of issue.
22.    The Purchaser is obliged to pay for goods and services in the manner, on time and amount stated on invoices issued by the Supplier in connection with the order accepted for execution.  The information (including the form of payment, amount to be paid, due date, invoice number, settlement currency, rounding counting methods, transport costs, etc.) contained in the invoice is binding.
23.    The right to a deferred payment date (trade credit) is only for a Purchaser which obtained it based on a bilateral cooperation agreement, which may be concluded at the Purchaser's request after proper execution of at least 3 transactions within 3 consecutive months and delivery of all required documents and information to the Supplier. The trade credit limit is automatically adjusted by the Supplier's IT system and as a rule it equals the average monthly purchases of the Purchaser (net) for the period of 3 previous months. This limit may be withdrawn or changed by the Supplier at its own discretion at any time and without warning.
24.    The date of payment shall be the date on which the funds are credited to the relevant account of the Supplier. The Supplier shall be entitled to charge statutory interest on late payments.
25.    If the Purchaser is late with payment for more than 2 weeks or if, in the Supplier's opinion, there are circumstances that reduce the Purchaser's creditworthiness or reliability, the Supplier may call on the Purchaser to provide additional securities, may suspend subsequent deliveries or change their terms and conditions, consider all its receivables as due within the specified deadline, submit information about outstanding obligations to the BIG, list the receivable for sale on the public Internet exchange, claim interest, reimbursement of court costs, legal representation and enforcement without additional summons in addition to the principal amount, as well as court fees, legal representation and enforcement proceedings. The performance of some of these activities shall be connected with the publication of the Purchaser's data and information about the Purchaser's outstanding obligation. In addition, the trade credit limit assigned to it and the possibility of deferred payment purchases shall be removed.
26.    The Purchaser does not have the right to withhold part or all the payments by way of counterclaims, set-offs, complaints or similar actions, unless the Purchaser has a final court decision in this respect.  
27.    The Supplier remains the owner of the goods until full payment has been made.  
28.    The Purchaser is obliged to collect the ordered goods within 3 working days from the date of being notified by the Supplier that the goods are ready for collection. If the goods are not collected within this period, the Supplier shall charge the Purchaser an additional storage fee of 1% of their value for each day of storage.
29.    The moment of delivery of goods from the Supplier's warehouse to persons acting on behalf of the Purchaser shall be deemed to be the moment of delivery.
30.     The risk of damage or loss shall pass to the Purchaser at the time of delivery or on the date of expiry of the prescribed delivery period, whichever is earlier, and the Purchaser did not collect the goods on time.   
31.    If the Purchaser fails to collect the goods, the Supplier may deliver them at the Purchaser’s expense and risk to the last address of the Purchaser known to the Supplier or set an additional deadline with the right to an additional storage fee.  
32.    If the ordered goods or equipment or any other objects owned by the Purchaser or third parties are not collected from the Supplier's warehouses for a period of 90 days, the Supplier shall have the right to scrape them (liquidate) and the Purchaser shall be obliged to cover the costs.
33.    The Purchaser is obliged to secure and properly store the delivered goods until full payment has been made.
34.    If the transport of the goods after handover took place with the participation of third parties, the Purchaser shall be obliged to carefully check the delivery on handover and, in the event of any deficiencies or damage, to draw up an appropriate report signed by the carrier/delivery agent.
35.    In the case of undamaged parcel delivery and finding that the content of the parcel is inconsistent with the invoice or order confirmation, the Purchaser is obliged to draw up an appropriate report and to provide it to the Supplier within 2 working days from the date of receipt for verification purposes. Any discrepancies reported after this period shall not be considered by the Supplier and the delivery shall be considered correct.
36.    Pledging goods belonging to the Supplier is prohibited, and their processing makes the resulting products jointly owned by the Supplier.
37.    The Supplier shall not be liable for non-performance of delivery, repair or delay if it results directly or indirectly from reasons for which it is not liable, e.g. wars, anti-terrorist activities, natural disasters, machine failures, official acts, administrative decisions, social unrest, import and export restrictions, roadblocks, strikes, communication failures, and others, including those causing the delivery to be impossible, unprofitable or excessively burdensome.
38.    If the Supplier is liable for a delay in delivery or repair resulting in damage on the part of the Purchaser, the Purchaser is entitled to compensation in the amount of 0.25% of the value of undelivered goods for each day of delay exceeding 14 days, however in total not more than 10% of the value of delivery, excluding further claims for damages.
39.    The absence of written comments on the quality, quantity, price, condition and other characteristics of the goods at the time of acceptance means that the Purchaser has accepted the delivery.
40.     Defects which cannot be detected during collection or immediately after collection from the Supplier shall be reported in writing within 2 working days at the latest, under pain of loss of the right to complain about the delivery and exclusion of the Purchaser's rights under the warranty.  
41.    Complaints should be considered within 14 days, and in the event of their recognition, the Supplier's liability is limited to repairing the goods or reducing the price or replacing the goods with goods free from defects, if it deems it possible.
42.    The Supplier shall not be liable for improper transport, unloading, storage or use of goods after their release from the warehouse.
43.    If a given product is covered by the manufacturer's or importer's warranty, detailed provisions of the appropriate warranty conditions apply in the relations between the Guarantor and the Purchaser.
44.    The goods covered by the manufacturer's, importer's or Supplier's warranty shall be delivered complete at the Purchaser's expense (without breaking seals) and in appropriate packaging to the service point indicated in the warranty, together with a detailed description of damage and a copy of the bill of purchase.
45.    Repairs that are free of charge do not include: actions to be performed by the User, damage caused by transport or during improper installation, improper use or storage, the influence of external factors (e.g. fire, lightning, flooding, chemical substances, strokes, etc.), normal wear and tear, reproduction or deletion of data, maintenance and tests.
46.    The Supplier's liability is limited only to direct losses incurred by the Purchaser and may not exceed the price of defective goods supplied to the Purchaser.
47.     If any of the provisions or conditions of these Terms and Conditions or a separate agreement prove impossible or invalid, the remaining provisions and conditions shall remain in full force and effect.
48.    All information (especially individual prices, payment terms, documentation and similar) made available to the User after logging in or contained in commercial documents shall be treated as a trade secret. The User understands and accepts that making it available or transferring it to third parties in any way constitutes a violation of trade secrets and exposes the Supplier to losses which the Supplier is obliged to compensate under the general terms and conditions. In addition, in the event of failure by the User / Purchaser to comply with this obligation, it shall immediately pay the Supplier a contractual penalty in the amount of PLN 10 000 for each disclosure of this information to third parties due to its fault.
49.    The terms and conditions specified in the Regulations, SGTC and Privacy Policy shall be governed exclusively by the Polish law and their Polish language version shall be binding, and any disputes shall be settled by the court in Bielsko-Biała.  The application of the Vienna Convention is excluded.  
50.    The applicable Terms and Conditions are available on the Website and may be amended at any time without prior notice.  
51.    By the very fact of using the Website or its resources, the User states that it is familiar with the Regulations, SGTC and Privacy Policy and accepts all their provisions.  If the User does not agree with any provision of the Regulations or Privacy Policy, it may not use the Website and establish business relations with the Provider.

 Privacy policy

A)    The welfare of those who have trusted us, and in particular the protection of any information concerning them, is one of the priorities of our activities.

We try not to obtain any private data beyond what is necessary for the best possible performance of the tasks entrusted to us and for the fuller satisfaction of our customers.

If you represent a company or institution, we encourage you to create your own user account, which will make it possible for you to have access to special resources intended for you and we will be able to provide you with some important information. You can delete your account when you deem it appropriate.


B)    The type of data we can storage:
- If you have purchased our product, the data which was needed to issue a VAT invoice is recorded in our accounting and trading system.
- We also have data resulting from the general rules of Internet connections (IP addresses, browser type, operating system name, etc.), we use it for technical and statistical purposes.
- If you have created your own account or registered on the mailing list, we have the data that you entered there – it is used only for the purposes for which it was entered.
- If you give us any data for any reason, you must be aware that it may be recorded in our postal system, CRM and other systems to better meet your expectations in the future and to improve our offer.

C)    Information on the GDPR
In connection with Regulation 2016/679 of the European Parliament and of the Council of the European Union of 27 April 2016, hereinafter referred to as the GDPR, we inform about the rules of our processing of personal data.
We declare that ensuring a high level of security and confidentiality of your personal data is one of the priorities of our group of companies using the combined data processing system.

The controllers of your personal data (hereinafter jointly and separately referred to as the Controller) are the following companies:

1. System 7 Security sp. z o.o. with its registered office in Bielsko-Biała, ul. Cieszyńska 365, 43-382 Bielsko-Biała, NIP (Tax Id. Number):9372657132, KRS no.: 0000400835.
2. Seven System sp. z o.o. with its registered office in Bielsko-Biała, ul. Cieszyńska 365, 43-382 Bielsko-Biała, NIP (Tax Id. Number): 9372672953, KRS no.: 0000537134.
3. System 7 sp. z o.o. with its registered office in Bielsko-Biała, ul. Krakowska 33, 43-300 Bielsko-Biała, NIP (Tax Id. Number): 9372318507, KRS no.: 0000042022.

You can contact your data Controller in writing by post at the mailing address: System 7 Security sp. z o.o., ul. Krakowska 33, 43-300 Bielsko-Biała or by email: biuro@s7.pl

Purpose and legal basis of personal data processing by the Controller:
- Article 6(1)(a) of the GDPR, i.e. based on the User's consent for the provision of services within the framework of own Internet services, including: delivery of goods, provision of information, performance of warranty and post-warranty repairs, etc.  
- Article 6(1)(b) of the GDPR, i.e. the necessity of processing personal data to perform the contract or to take actions on request of the data subject before/after conclusion of a contract, e.g. sale/purchase of goods or own products, maintenance of distribution relations, negotiation of contract terms and conditions, provision of after-sales service, etc.
- Article 6(1)(f) of the GDPR, i.e. processing is necessary for purposes resulting from legitimate interests pursued by the Controller or by a third party, except for situations where the interests or fundamental rights and freedoms of the data subject requiring protection of personal data shall prevail over those interests,
in particular when the data subject is a child, e.g. to enable correct economic and credit decisions in the future.

Personal data is processed manually and automatically. The categories of personal data that are processed by the Controller are:
- name and surname,
- position or function within the company,
- e-mail address,
- telephone number,
- postal address,
- information on the history of correspondence, purchases and payments,
- on websites, standard data related to logging on to servers, e.g. IP address,
- other data necessary for the performance of specific tasks and to ensure safety, as listed in the terms of use of specific services and software license conditions.    

As a rule, the Controller does not transfer personal data outside the joint processing system, however, in the event of such a need, it may entrust personal data to external entities, including in particular:
- courier and forwarding companies,
- suppliers responsible for operating IT systems,
- entities such as banks or payment operators,
- persons providing accounting, legal, tax and advisory services,
- to competent authorities or third parties who request such information within the limits of the applicable law as well as for the purpose of investigations or defending against claims,

The Controller does not transfer any data to third countries or international organisations, unless obliged to do so by applicable law or by the data subject's disposition or as a result of the operation of standard positioning, linking or analysis mechanisms on websites (e.g. Google, Facebook, Twitter, Youtube, Linkedin).         

Your personal data will be stored until your consent is withdrawn or until the end of limitation period of possible claims or other obligations arising from the contract or other title and the fulfilment of obligations arising from separate regulations, in particular tax and accounting regulations.
You can withdraw your consent by sending an e-mail to: biuro@s7.pl with a delivery confirmation or by registered mail sent to your mailing address.

Please read your rights:
- you have the right to access your data and the right to rectify, delete, restrict processing, the right to transfer data, the right to object to processing, the right to withdraw consent at any time without affecting the lawfulness of the processing which was carried out based on consent before its withdrawal,
- In addition, the right to file a complaint with the President of the Office for the Protection of Personal Data, when you consider that the processing of your personal data violates the provisions of the GDPR.

Providing personal data is voluntary, however, it is a necessary condition for the performance of the contract and/or service.

The Controller usually collects personal data directly from the person concerned, who provides his or her basic data during contact with the Controller's companies or its Internet services.
The Controller may also obtain data from publicly available information, such as KRS (National Court Register), CEIDG (Central Registration and Information on Business) or company websites.
Personal data processed automatically, including profiling, shall not have any legal effect on you and shall not affect your situation.


The Controller makes every effort to ensure the protection of personal data against its destruction, loss, change, unauthorized disclosure, use or access.

D) WE CAN ASSURE THAT WE NEVER SELL ACQUIRED PERSONAL DATA.
We collect, process and store data in accordance with applicable laws and security procedures. We make every effort to ensure that no unauthorized persons have access to it.

E) Please exercise caution in the use of access data to our website.
The person to whom we made it available bears full responsibility for its use. In case of any suspicion that your data (e.g. password) may have been disclosed to third parties, please change it immediately or inform us about the situation.
Please also exercise caution when using one computer with other users.  When you have finished using our website, please log out and do not save passwords in a way that allows other people to get to know them and maintain the basic principles of safe use of information systems.

F) Payment cards and Internet transfers.
We do not (and do not want to) have access to any data that you provide during the process of making payments by payment cards and Internet transfers. During such an operation you are redirected to the websites of the bank or authorization service of your choice (the address of this website should start with https: and the certificate confirms its identity) and all the provided information will remain available only to the institutions running the selected service. Only information confirming the fact that you have made a transaction can be passed on to us.
G) Cookies and similar solutions
Cookies are created in connection with the functioning of the Website are used to improve the convenience of use, store information about the User (e.g. when registering, logging in, sending an order), statistical and analytical purposes (e.g. Google Analytics), advertising, ensuring the security of the Website, etc.
You can delete them or change the settings of your browser at any time in accordance with the information provided in your browser manual. The blocking of cookies and similar solutions normally used by your browser may result in problems in the use of certain functions of the Website.
Lack of appropriate actions on the part of the User means acceptance of the current settings of the browser and the manner of the Website operation.
H) Additional information
1.The Controller shall not be liable for any procedures and information contained in services/systems to which reference (links) is made in the Website or by which it is analyzed or maintained.
2.The User may only publish his or her correct personal data or data, the inclusion of which is necessary and for which he or she has the full right to place with full respect for the personal rights of third parties.   
3.By the very fact of using the Website or its resources, the User states that he or she has read the Terms and Privacy Policy and accepts all their provisions.  If you do not agree with any provision of the Terms of Use or Privacy Policy, you may not use the Website.
 4.The current content of the Privacy Policy is available on the Website and may be changed at any time without prior notice.